Design Review Form

1. Property and Contact Info

Property Owner Name

First Name

Last Name

Property Address

Address 1

Apartment or Unit Number

City

ZIP / Postal Code

State / Province

Mailing address and Project Address are the same

Mailing Address

Address 1

Apartment or Unit Number

City

ZIP / Postal Code

State / Province

Property Owner Phone

Property Owner Email Address

2. Homeowner Assertions

General Design Guidelines applicable to the proposed project

1.2. DESIGN GUIDELINES FOR THE DESIGN REVIEW COMMITTEE. The Declaration requires prior approval by the Committee or its designated representative before any Proposed Improvement is constructed, erected, placed, or altered. These Design Guidelines establish certain acceptable designs for different types of Proposed Improvements. These Design Guidelines apply to residential property in the Community and are intended to assist the Owners. Prior to installation or commencement of construction, all Proposed Improvements (except those constructed in accordance with the pre-approved standards set forth herein) must be submitted to the Committee for review and approval.

1.7. GOAL OF DESIGN GUIDELINES. Compliance with these Design Guidelines and the terms and provisions of the Declaration, the Final Development Plan and the Final Plat will help preserve the inherent architectural and aesthetic quality of the Community. It is important that the Proposed Improvements be made in harmony with and not detrimental to the rest of the Community. A spirit of cooperation with the Committee and neighbours will go far in creating an optimum environment which will benefit the Owners. By following these Design Guidelines and obtaining approvals for Proposed Improvements from the Committee, Owners will be protecting their financial investment and will help to promote Proposed Improvements that are compatible with the other Homes and property within the Community.

1.8. INTREPRETATION OF THE DESIGN GUIDELINES. The Committee shall interpret these Design Guidelines.

1.9. ENFORCEMENT OF DECLARATION AND DESIGN GUIDELINES. The Committee shall have primary responsibility for the enforcement of the architectural requirements of the Declaration and these Design Guidelines. The Committee will investigate written complaints of Owners for violations of the architectural requirements of the Declaration or these Design Guidelines, if such complaints are dated and signed by the Owner making the complaint. If a violation is found, the Committee shall notify the Owner whose property is in violation, in writing, requesting that appropriate action be taken to achieve compliance. If such Owner does not bring his property into compliance with the Declaration and these Design Guidelines within thirty (30) days, or the time specified by the notice, the Committee will request that the violation be referred to the Board for enforcement action.

1.10. ADVISING OF NEIGHBORS. It is suggested that Owners advise neighbors prior to submitting forms for Proposed Improvements. The Committee may, in its sole discretion, request adjacent neighbor input.

1.11. VIOLATION HISTORY. The Committee will consider the Owner’s violation history and current open violations when determining whether to approve the Proposed Improvement. The Committee may deny any Proposed Improvement on the basis that (1) the Owner has failed to adequately address violations that are currently open and/or (2) the Owner has a history of repeatedly failing to adequately maintain other improvements on his/her Property.

2. SPECIFIC TYPES OF IMPROVEMENTS/DESIGN GUIDELINES.

The [Design Guidelines] covers a wide variety of specific types of Proposed Improvements which Owners and builders typically consider installing. Pertinent information is given as to each. UNLESS OTHERWISE SPECIFICALLY STATED, DRAWINGS OR PLANS FOR A PROPOSED IMPROVEMENT SHALL BE SUBMITTED TO THE COMMITTEE, AND THE WRITTEN APPROVAL OF THE COMMITTEE SHALL BE OBTAINED BEFORE THE PROPOSED IMPROVEMENT IS MADE. Proposed Improvements that are not listed will also require Committee approval. The architectural style of a Proposed Improvement shall be consistent with the style and character of the Home and other residences built in the same general area of the Community. The Committee in its sole discretion shall determine such consistency.

Specific Design Guidelines applicable to the proposed project

2.44. GREENHOUSES AND GREENHOUSE WINDOWS. Greenhouses will not be permitted. No greenhouse windows will be permitted on any Lot unless located on the rear of the Home and approved by the Committee. Generally, greenhouse windows will be discouraged due to the extensive maintenance required. Approvals of any greenhouse windows will be based upon, but not limited to, the general aesthetics, quality and permanence of the materials used.

2.79. SKYLIGHTS. Committee approval is required. Skylights must be installed as an integral design component of the roof, at the same pitch and angle of the existing roof.

2.107. WINDOWS. Committee approval is required before installing any security window bars, any additional windows on the Home exterior or replacing existing windows with windows of a different design, color or material. Submission of plans and specifications to the Committee shall include a description of the dimensions, materials and color. Mill finish on aluminum windows is specifically prohibited. Replacement windows shall be substantially the same as those initially installed. Reflective glass is not permitted.

2.107.1 Window Tinting. Committee approval is required. Only non-glare or non-reflective finishes will be given consideration.
2.107.2. Maintenance. Windows shall be promptly replaced or repaired when damaged. Window screens shall be maintained free from rips, tears, stains or other visible damage.

2.108. WINDOW COVERINGS. No aluminum foil, newspaper, reflective film or similar treatment shall be placed on windows or glass doors. Windows that are decorative in nature, such as transoms, side lights, or special accent shapes, are not required to be covered. Blinds and curtains are recommended and, if installed, shall be well maintained and free from visible damage (including rips and tears to drapes and damaged, bent or missing slats on blinds). Window screens shall be well maintained and free from visible damage, rips or stains.

Applicable City Ordinances

c) Work exempt from building permit. Exemptions from building permit requirements of the Building Code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of the Building Code or any other laws or ordinances of the city. Building permits shall not be required for the following:

(1) Buildings/structures:

One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided the floor area does not exceed 120 square feet (11 square meter).
Fences not over 30 inches (762 mm) high.
Oil derricks.
Retaining walls that are not over four feet (1,219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or IIIA liquids.
Water tanks supported directly on grade if the capacity does not exceed 5,000 gallons (18 925 L) and the ratio of height to diameter or width does not exceed 2:1.
Sidewalks not more than 30 inches (762 mm) measured vertically to the floor or grade below at all points within 36 inches horizontally to the edge of the open side, and not over any basement or story below and not part of an accessible route.
Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.
Temporary motion picture, television and theater stage sets and scenery.
Prefabricated swimming pools accessory to a Group R-3 occupancy or one- and two-family dwelling, that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18925 L) and are installed entirely above ground.
Shade cloth structures constructed for nursery or agricultural purposes, not including service systems.
Swings and other playground equipment accessory to detached one- and two-family dwellings.
Window awnings in Group R-3 and U occupancies and in one-and-two family dwellings supported by an exterior wall which do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support.
Stationary and movable fixtures, cases, racks, counters and partitions not over five feet nine inches (1,753 mm) in height.
Freestanding shade structures meeting all of the following requirements: Less than 120 square feet in area, limited to 12 feet in height, openings in the roof structure spaced greater than six inches, floor height less than 12 inches above grade, not attached to any structure, and not serving an exit door.
Replacement of asphalt shingle when, over the aggregate roof area, there is less than one square (100 square feet) that will be replaced.
Replacement of doors and windows in single-family dwellings, two-family dwellings, and townhouses where the size of the opening does not change.

Assertion #1

I am the legal owner of this property. If this property is jointly owned, I have obtained the consent of all other owners of this property to submit this design request form.

Assertion #2

I have read the rules applicable to my project as stated in the Design Guidelines.

Assertion #3

I acknowledge that I can download and review the full version of the Design Guidelines at any time from the District's website.

Assertion #4a

I have contacted the City's Building Department to determine whether any City ordinances are applicable to this proposed project.

Assertion #4b

I have contacted the City’s Building Permit Department and confirmed that a building permit: Click Here

Is / Is Not

Is Required

Is Not Required

Assertion #4c

I agree to obtain a City-issued building permit for my proposed project

Assertion #5

I acknowledge that (1) the rules contained in the Design Guidelines may change from time to time (at the discretion of the Design Review Committee (DRC)) and, consequently, (2) some projects previously completed on homeowner properties and approved by the DRC may not comply with the current rules provided in the Design Guidelines.

Assertion #6

I agree to hold harmless the District and its agents, board members and Design Review Committee (DRC) members in their review of any matter related to the proposed project identified in this application. I also acknowledge the District and its agents, board members and DRC members are neither responsible for evaluating the safety, whether structural or otherwise, of this proposed project nor responsible for verifying conformance with building codes or other governmental laws and regulations. I acknowledge that District approval of the proposed project shall not be construed as approval of such matters.

Assertion #7

I acknowledge that per section 4.8 and 4.9 of the Amended and Restated Declaration of Covenants, Conditions and Restrictions for Potomac Farms (Potomac Farms CC&Rs): (1) the DRC has 45 days to review and consider this project application; and (2) this application will automatically be approved by the District if the DRC fails to render a decision within 45 days of the submission of this DRC. I also acknowledge that I am aware the DRC is comprised of homeowners who volunteer their time serving on the DRC.

Assertion #8

I acknowledge that if the proposed project as built, completed or subsequently modified does not conform to the parameters as provided in this application: (1) any approval granted by the Design Review Committee will be rescinded and this application will be void; and (2) I will, at my own expense and cost, promptly restore the property to substantially the same condition as existed prior to commencement of this proposed project.

3. Plot Map

Click here to upload plot map of your property

4. Project Parameters

Will this project be installed by a professional contractor?

Yes

No

Contractor's Name

Contractor's email address

Contractor's website

Contractor's phone

Comments regarding the experience, skills and abilities of those who will install the proposed improvements

Has this project already been started or completed?

Yes

No

Approximately on what date was this project started?

Approximately on what date was (or will) this project (be) completed?

Please provide photos of the completed (or partially complete) project

Max Upload Size is 1MB

Did you receive a violation notice for failure to submit a design request form?

Yes

No

Planned start date for the project

Planned completion date for the project

5. Project Details For House - Windows

Window Design Types (for Informational Purposes Only)

Awning windows are hinged along the top of the window and swing out.

Bay windows protrude from an exterior wall and create a small shelf in the home. They rely on flat windows set into an angled frame that are built out of the home. Bay windows usually consists of a center window, from which two side windows are angled at 30 to 40 degrees.

Bow windows rely on custom curved windows that create a circular area along the outside of the home.

Casement windows swing out to the side or up to open. This allows the window to be constructed of solid glass and offers a less obstructed view. These windows usually are comprised of one casement window pane on the left and one on the right.

A double-hung window is similar to a single hung window, however, both the lower sash as well as the upper sash can move up and down and usually tilt out for easy cleaning and maintenance.

Egress windows are designed for safety more than anything else. These types of windows provide an escape route when an emergency such as a fire, for example, prevents a person from exiting through a door. Egress windows are typically installed in the basement of the home. Most cities require installation of an egress window in the basement.

Garden windows are essentially mini bay windows that are meant for plants. They have earned their name because they act like tiny little greenhouses that protrude from the inside of the house.

Glass block windows are most often considered accents and added to a section of the house to increase light flow. Most commonly, glass block window types are frosted or adorned with a patterned design, which provides simultaneous light and privacy.

Hopper windows open from the top and usually crank open to tip down.

Jalousie windows are a unique window style that splits into many different slats of metal or glass. The windows open like a set of blinds. Crank a lever and the slats tilt to the side, which creates a series of gaps for air to flow through.

Picture windows are fixed windows that can not be opened. They are large window types that do not have any breaks or visible frames, resulting in an unobstructed view.

Single hung windows open vertically with their bottom window panel or lower sash moving up and down, and the upper sash remaining stationary. This means that when you open the window, the upper sash is covered on the inside. In fact, how these sections move is the major difference between single hung and double hung windows.

Skylight windows are installed in a roof.

Sliding windows have two sections that are usually made from single windows, and one of the sections slides horizontally over top of the other to open or close.

Transom windows are decorative accent window types that help break up space or add a unique design focal point.

Window Details

Number of windows to be replaced and/or added to the house exterior

Add Windows

Window width (inches)

Window length (inches)

Describe other location of window on house

Explain change in window design/color/size

Provide (1) the manufacturer’s brochure/product photos of the new window and (2) photo of the existing window

Maximum File upload size is 1MB

No security bars will be attached to the new door.

No security bars will be attached to the new window. (Other security options are available such as security systems, security lighting, deadbolts, etc)

No permanent signs will be attached to the door and no text or logos will be drawn.

No permanent signs will be attached to the window and no text or logos will be drawn, painted etched or otherwise attached to the new window.

6. Summary

Homeowner Signoff

Other comments and details regarding this proposed project:

Submission Date

By signing this form

By signing this form, I affirm the information provided in this application is accurate and truthful and reflects the entire scope of this proposed project.

Signature

Submission Fee

Your District requires a submission fee for this request.

Amount

Payment