Design Review Form

Sidewalks / Stairs

1. Property and Contact Info

Property Owner Name

First Name *

Last Name *

Property Address

Address 1 *

Apartment or Unit Number

City *

ZIP / Postal Code *

State / Province *

Mailing address and Project Address are the same

Mailing Address

Address 1 *

Apartment or Unit Number

City *

ZIP / Postal Code *

State / Province *

Property Owner Phone *

Property Owner Email Address *

2. Homeowner Assertions

General Design Guidelines applicable to the proposed project

1.2. DESIGN GUIDELINES FOR THE DESIGN REVIEW COMMITTEE. The Declaration requires prior approval by the Committee or its designated representative before any Proposed Improvement is constructed, erected, placed, or altered. These Design Guidelines establish certain acceptable designs for different types of Proposed Improvements. These Design Guidelines apply to residential property in the Community and are intended to assist the Owners. Prior to installation or commencement of construction, all Proposed Improvements (except those constructed in accordance with the pre-approved standards set forth herein) must be submitted to the Committee for review and approval.

1.7. GOAL OF DESIGN GUIDELINES. Compliance with these Design Guidelines and the terms and provisions of the Declaration, the Final Development Plan and the Final Plat will help preserve the inherent architectural and aesthetic quality of the Community. It is important that the Proposed Improvements be made in harmony with and not detrimental to the rest of the Community. A spirit of cooperation with the Committee and neighbours will go far in creating an optimum environment which will benefit the Owners. By following these Design Guidelines and obtaining approvals for Proposed Improvements from the Committee, Owners will be protecting their financial investment and will help to promote Proposed Improvements that are compatible with the other Homes and property within the Community.

1.8. INTREPRETATION OF THE DESIGN GUIDELINES. The Committee shall interpret these Design Guidelines.

1.9. ENFORCEMENT OF DECLARATION AND DESIGN GUIDELINES. The Committee shall have primary responsibility for the enforcement of the architectural requirements of the Declaration and these Design Guidelines. The Committee will investigate written complaints of Owners for violations of the architectural requirements of the Declaration or these Design Guidelines, if such complaints are dated and signed by the Owner making the complaint. If a violation is found, the Committee shall notify the Owner whose property is in violation, in writing, requesting that appropriate action be taken to achieve compliance. If such Owner does not bring his property into compliance with the Declaration and these Design Guidelines within thirty (30) days, or the time specified by the notice, the Committee will request that the violation be referred to the Board for enforcement action.

1.10. ADVISING OF NEIGHBORS. It is suggested that Owners advise neighbors prior to submitting forms for Proposed Improvements. The Committee may, in its sole discretion, request adjacent neighbor input.

1.11. VIOLATION HISTORY. The Committee will consider the Owner’s violation history and current open violations when determining whether to approve the Proposed Improvement. The Committee may deny any Proposed Improvement on the basis that (1) the Owner has failed to adequately address violations that are currently open and/or (2) the Owner has a history of repeatedly failing to adequately maintain other improvements on his/her Property.

2. SPECIFIC TYPES OF IMPROVEMENTS/DESIGN GUIDELINES.

The [Design Guidelines] covers a wide variety of specific types of Proposed Improvements which Owners and builders typically consider installing. Pertinent information is given as to each. UNLESS OTHERWISE SPECIFICALLY STATED, DRAWINGS OR PLANS FOR A PROPOSED IMPROVEMENT SHALL BE SUBMITTED TO THE COMMITTEE, AND THE WRITTEN APPROVAL OF THE COMMITTEE SHALL BE OBTAINED BEFORE THE PROPOSED IMPROVEMENT IS MADE. Proposed Improvements that are not listed will also require Committee approval. The architectural style of a Proposed Improvement shall be consistent with the style and character of the Home and other residences built in the same general area of the Community. The Committee in its sole discretion shall determine such consistency.

Specific Design Guidelines applicable to the proposed project

2.76. SIDEWALK/STAIRS. Committee approval is required for any alterations to existing sidewalks or stairs or the installation or removal of any sidewalks or stairs on or around the Lot. The sidewalk running in front of the Home is a City right-of-way maintained by the City. No changes will be allowed to city owned sidewalks.

2.76.1 Snow Removal. Snow shall be removed from the drive way, front yard sidewalk and stairs within 24 hours after the end of a snow storm.
2.76.2 Maintenance. Sidewalks and stairs shall be maintained free from weeds and grass and stain-free. Owners are also responsible for removal of weeds and grasses on street curbs and gutters bordering their lots. Sidewalks and stairs should be maintained free from significant damage including but not limited to the following: cracked or crumbling concrete; broken, lose or missing paver stones/bricks used in driveway extensions; collapsed concrete pads due to ground settling or underground broken water pipes; surface flaking and scaling due to freeze-thaw disintegration. Any graffiti on the stairs or sidewalks must be promptly removed by the Owner. The city is responsible to repair/replace sidewalks, not the owner.
2.76.3 Slip-and-Fall / Trip Hazards. Owners are responsible for identifying and ensuring slip-and-fall and trip hazards on their respective Lots are adequately addressed. Uneven sidewalks shall be adequately repaired or replaced by the Owner. (Note: Owners should contact the City regarding damaged right-of-way sidewalks in front of the Home.) Leaking sprinklers, sump pumps and other water hazards running across sidewalks shall be adequately remedied by the Owner.

Applicable City Ordinances

c) Work exempt from building permit. Exemptions from building permit requirements of the Building Code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of the Building Code or any other laws or ordinances of the city. Building permits shall not be required for the following:

(1) Buildings/structures:

One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided the floor area does not exceed 120 square feet (11 square meter).
Fences not over 30 inches (762 mm) high.
Oil derricks.
Retaining walls that are not over four feet (1,219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or IIIA liquids.
Water tanks supported directly on grade if the capacity does not exceed 5,000 gallons (18 925 L) and the ratio of height to diameter or width does not exceed 2:1.
Sidewalks not more than 30 inches (762 mm) measured vertically to the floor or grade below at all points within 36 inches horizontally to the edge of the open side, and not over any basement or story below and not part of an accessible route.
Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.
Temporary motion picture, television and theater stage sets and scenery.
Prefabricated swimming pools accessory to a Group R-3 occupancy or one- and two-family dwelling, that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18925 L) and are installed entirely above ground.
Shade cloth structures constructed for nursery or agricultural purposes, not including service systems.
Swings and other playground equipment accessory to detached one- and two-family dwellings.
Window awnings in Group R-3 and U occupancies and in one-and-two family dwellings supported by an exterior wall which do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support.
Stationary and movable fixtures, cases, racks, counters and partitions not over five feet nine inches (1,753 mm) in height.
Freestanding shade structures meeting all of the following requirements: Less than 120 square feet in area, limited to 12 feet in height, openings in the roof structure spaced greater than six inches, floor height less than 12 inches above grade, not attached to any structure, and not serving an exit door.
Replacement of asphalt shingle when, over the aggregate roof area, there is less than one square (100 square feet) that will be replaced.
Replacement of doors and windows in single-family dwellings, two-family dwellings, and townhouses where the size of the opening does not change.

Assertion #1 *

I am the legal owner of this property. If this property is jointly owned, I have obtained the consent of all other owners of this property to submit this design request form.

Assertion #2 *

I have read the rules applicable to my project as stated in the Design Guidelines.

Assertion #3 *

I acknowledge that I can download and review the full version of the Design Guidelines at any time from the District's website.

Assertion #4a *

I have contacted the City's Building Department to determine whether any City ordinances are applicable to this proposed project.

Assertion #4b *

I have contacted the City’s Building Permit Department and confirmed that a building permit: Click Here

Is / Is Not

Is Required

Is Not Required

Assertion #4c *

I agree to obtain a City-issued building permit for my proposed project

Assertion #5 *

I acknowledge that (1) the rules contained in the Design Guidelines may change from time to time (at the discretion of the Design Review Committee (DRC)) and, consequently, (2) some projects previously completed on homeowner properties and approved by the DRC may not comply with the current rules provided in the Design Guidelines.

Assertion #6 *

I agree to hold harmless the District and its agents, board members and Design Review Committee (DRC) members in their review of any matter related to the proposed project identified in this application. I also acknowledge the District and its agents, board members and DRC members are neither responsible for evaluating the safety, whether structural or otherwise, of this proposed project nor responsible for verifying conformance with building codes or other governmental laws and regulations. I acknowledge that District approval of the proposed project shall not be construed as approval of such matters.

Assertion #7 *

I acknowledge that per section 4.8 and 4.9 of the Amended and Restated Declaration of Covenants, Conditions and Restrictions for Potomac Farms (Potomac Farms CC&Rs): (1) the DRC has 45 days to review and consider this project application; and (2) this application will automatically be approved by the District if the DRC fails to render a decision within 45 days of the submission of this DRC. I also acknowledge that I am aware the DRC is comprised of homeowners who volunteer their time serving on the DRC.

Assertion #8 *

I acknowledge that if the proposed project as built, completed or subsequently modified does not conform to the parameters as provided in this application: (1) any approval granted by the Design Review Committee will be rescinded and this application will be void; and (2) I will, at my own expense and cost, promptly restore the property to substantially the same condition as existed prior to commencement of this proposed project.

3. Plot Map

Click here to upload plot map of your property

4. Project Parameters

Will this project be installed by a professional contractor? *

Yes

Contractor's Name *

Contractor's email address

Contractor's website

Contractor's phone *

Comments regarding the experience, skills and abilities of those who will install the proposed improvements

Has this project already been started or completed? *

Yes

Approximately on what date was this project started? *

Approximately on what date was (or will) this project (be) completed? *

Please provide photos of the completed (or partially complete) project

Max Upload Size is 1MB

Did you receive a violation notice for failure to submit a design request form?

Yes

Planned start date for the project *

Planned completion date for the project *

5. Project Details For Sidewalks / Stairs

Sidewalks

Project type (select all that apply) *

Concrete enhancements

Sidewalk installation

Stairs installation

Heated sidewalk/stairs

Lights - hard wired

OTHER

Sidewalk Installation

Primary material for sidewalk *

Will there be stairs in the sidewalk? *

Description of "other" material *

Number of stairs in the sidewalk *

Sidewalk Dimensions

Width (inches) *

Length (feet) *

Total Area (sqft) *

Sidewalk thickness (inches) *

Stairs Installation

Primary material for stairs *

General location of stairs *

Description of "other" material *

Description of "other" location *

Stair Dimensions

Width (inches) *

Length (feet) *

Total Area (sqft) *

Step Height (inches) *

Number of stairs *

Does this project replace any existing stairs on the property? *

Does this project add any new stairs on the property? *

Concrete enhancements

Concrete

Concrete – colored

Concrete – stamped

Concrete – glazed

Concrete color family *

Describe the other color family *

Provide a concept drawing or photos showing the proposed finished appearance of the concrete *

Maximum File upload size is 1MB

Heated sidewalks

Heating system type *

Other type of heating system *

Heating system manufacturer name *

Lights – hardwired

Light bulb type *

Light bulb color category *

Power source *

Light location and design description *

Lights will be operated at all times in a manner that complies with the restrictions, as modified from time to time, in the Design Guidelines. *

Lights will be operated at all times in a manner that complies with the restrictions, as modified from time to time, in the Design Guidelines.

Provide a manufacturer brochure or photo showing the light hardware *

Maximum File upload size is 1MB

Other project features (describe) *

Will the landscape layout and design around the new sidewalk/stairs be changed? *

Describe changes to the landscaping design and layout *

Provide a concept drawing or photos showing the proposed finished appearance of the project *

Maximum File upload size is 1MB

Provide a drawing /map showing the proposed location and dimensions of the sidewalks/stairs (and lights if applicable) on the home Lot *

Maximum File upload size is 1MB

6. Where is this project located

Where is this project located on the property? *

Back yard only

Identify all structures currently in the backyard (select all that apply) *

Climbing wall/nets

Gazebo

Playground equipment

Shed

None of the above

Deck

Hot tub

Playhouse

Sports court

Free-standing flagpoles

Pergola

Pool

Trampoline

Garden

Pet enclosure

Sandbox

Other

Describe Other *

All items marked on the above list have either been previously approved by the Design Review Committee or otherwise comply with the current Design Guidelines. *

All items marked on the above list have either been previously approved by the Design Review Committee or otherwise comply with the current Design Guidelines.

Front and back yard

Identify all structures currently in the backyard (select all that apply) *

Climbing wall/nets

Gazebo

Playground equipment

Shed

None of the above

Deck

Hot tub

Playhouse

Sports court

Free-standing flagpoles

Pergola

Pool

Trampoline

Garden

Pet enclosure

Sandbox

Other

Describe Other *

All items marked on the above list have either been previously approved by the Design Review Committee or otherwise comply with the current Design Guidelines. *

All items marked on the above list have either been previously approved by the Design Review Committee or otherwise comply with the current Design Guidelines.

7. Summary

Homeowner Signoff

Other comments and details regarding this proposed project:

Submission Date

By signing this form *

By signing this form, I affirm the information provided in this application is accurate and truthful and reflects the entire scope of this proposed project.

Signature *

Submission Fee

Your District requires a submission fee for this request.

Amount

Payment *